Administrative Assistant/ Accounting, Northern New Jersey

[R. Dodd 10-75 E.L.]

Administrative Assistant/ Accounting
10-75 Emergency Lighting, Haskell, New Jersey

10-75 Emergency Lighting is currently seeking an Administrative Assistant/ Accounting Representative.
 

Position Description

Works for: 10-75 Emergency Lighting LLC
Reports to: General Manager
Physical Location: Haskell, New Jersey
Type of Position: Part Time

Job Summary:
As a member of the team, the Administrative Assistant/ Accounting Representative is responsible for assisting in the office with the day to day operations.
Duties and Responsibilities:

• Answers telephones, routes calls, takes messages, and provides general information; greets and directs visitors; answers routine inquiries.
  
• Opens and routes incoming mail; distributes correspondence and other material to appropriate people.
  
• Performs a variety of routine typing assignments as appropriate to the position; may draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials; creates and mails form letters.
  
• Copies and files materials as requested; send faxes.
  
• Maintains, processes, and/or updates files, records, and other documents.
  
• Accounts Payable
  
• Assist with Accounts Receivable
  
• Orders, stocks, and/or distributes office supplies.
  
• Data Entry
  
• Reconcile statements, expense reports, and various other accounts as needed.
  
• Assist with travel arrangements for personnel.
  
• Assist management with various duties as directed.
  
• Various other duties as assigned.
  

Knowledge, Skills, and Abilities:
Administrative Accounting Assistant must have working knowledge of:

• Office procedures
  
• Quickbooks
  
• Word processing software ( Word)
  
• Spreadsheet software ( Excel)
  
• Presentation software (PowerPoint)
  
• Basic bookkeeping and accounting principles
  
• Standard office equipment such as photocopy and facsimile machines.
  
• The Internet and email procedures
  
• Telephone techniques and etiquette
  
• English grammar, spelling, and punctuation
  
• Basic arithmetic
  
• Able to meet deadlines, and maintain attention to detail.
  
• Able to handle confidential information, especially as it deals with payroll.
  

Qualifications:

• 2+ years office experience including light bookkeeping
  
• Valid driver's license
  
• Quickbooks
  
• Word processing software ( Word)
  
• Spreadsheet software ( Excel)
  
• Presentation software (PowerPoint)
  
• Basic bookkeeping and accounting principles
  

Contact Ryan Dodd at rdodd@1075lighting.com or 973-556-5729

10-75 Emergency Lighting L.L.C.
14 First Ave, Unit 3

Haskell, NJ 07420